Sometimes dismissed as ancient relics, company intranets have come a long way since their first appearance in 1994. How do you choose the right intranet development option? For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. Adding their first name in the subject line to keep them engaged. Set up public or private chats on the intranet. To ensure that the right information reaches your workers, use an analytics platform that will collect data about user engagement. 3. Set up a system of subscriptions and notifications, so members never miss out on vital updates. But, that doesn't mean your intranet pages need to be dumping grounds for outdated information. Align teams with a newsroom and announcements page. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. The interactivity features so commonly today were virtually unknown. Modern intranet solutionsnow offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. Employees shouldnt have to work hard to read the text or locate information, so be careful in the choices you make. Adding an announcement to the social intranet is just made so easy. its home page. Showcase a sale. SSO is a great time-saver and makes for a smoother, more coherent user experience. This email is in which you share the name, images, and details of your product. Using Workmates kudos feature to offer recognition for employees hard work or any examples of exemplary behavior is also an excellent way to boost morale. Fun-to-use social intranet features such as follow-me, activity walls, and @mentions bring employees together and promote social connections. How often have you been asked by a colleague, Where is the project file for this customer? For many employees navigating complicated folder structures is a pain. A live version is readily available to relevant users. Example #2: Informal recognition with a "kudos" in healthcare. This means only those employees that need to can view the page. SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. Staff directories bring workers together regardless of location. An easy-to-follow dropdown menu sets out the available tools. And so more users than ever are navigating intranets from mobile devices. And it should be obvious what the problems or pain points are that each page is resolving. Post on Social Media. More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. The intention of this feed is to publish various recognition announcementssuch as appreciation posts, automated birthday and work anniversary congratulations, and more. For example, an employee can post certain announcements to the social feed, including welcoming new hires, sharing employees personal events (a new baby! charts, rich bios on their peers, and a dynamic news hub that provides information and insights into the culture of the company. When it comes to intranet design, less is often more. This application of intranet reduces the time employees spend looking for information. A site map identifies the overall structure of your intranet site. A poor design, however, will leave staff frustrated and switching off. All the best intranets make sure this information is organized logically, so it is easily accessible. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. Heres how you can utilize. Page permissions restrict who can create and edit content. The homepage sets the tone and expectations for the whole site. A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. The intranets home page sets the standard for your whole intranet. Ensure staff dont miss out on important updates with targeted notifications. [Employee name] will be responsible for [brief description of . Too many intranet pages and you run the risk of the site become overly complex. Page permissions mean you can easily restrict access in conjunction with your existing cloud-solution permissions. Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. It's with pleasure that I announce James (Jim) Brown will be joining our team as a sales manager on 21 January! Give it a name and hit Create. Using Workmates kudos feature to encourage employees to recognize and reward their peers is an efficient tool to create a collaborative and enthusiastic work culture in hospitals, clinics, and beyond. Health care professionals have to work together as a team to provide high-quality care to their patients, but with rotating shift schedules, individual employees work can often go unrecognized. Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet presentation. Have a countdown for "something big" happening on launch day, but don't tell them what it is. And they can also be used to showcase features and tools within the page. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. Workmates: A Comprehensive Intranet Solution, 7 Benefits of Integrating a Company Intranet, how intranets help companies become more effective. Yes, it is possible to make the intranet fun and interactive. Remote working has exploded since the onset of Covid-19. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. How about mixing things up and using videos, webinars or wikis from time to time. The best part is that communication moves in both directions. It is, in this sense, a fully-functional intranet news . Consider an intranet that includes oneor all of the following communication tools: Corporate data hub: Its important for your intranet solution to integrate with corporate enterprise systems. When it comes to customization, the skys the limit with CSS so let your creativity run wild. Connect Your Remote Workers. A Company Directory. The current work environment is radically different compared to 20 years ago or so. Unlike email, intranet users can verify that announcements get read through analytics or by using push notifications. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. This does not mean, of course, that intranets are deployed for no underlying rationale or only for collaboration and interactivity purposes. Using category labels like How do I or I need to can improve discoverability. Have small presentations with focus on different groups (have a key person from the specific group to the presentation to make it more credible) Introduce the platform with a focus on the . The following section showshow intranets help companies become more effective. In our intranet screenshot above, the most recent content leads the page. Your intranet will become the central hub for your company online. Display business updates or alerts. give regular status updates at meetings. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. Consider naming your intranet. The intranet was, as such, of little value to employees, if not a waste of resources. Here is an administration example taken from a MyHub Intranet site. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. Benefits. Consider incorporating a real-time team chat feature. It means staff can communicate and collaborate in real-time even if they are many thousands of miles apart. Some solutions load all the content in one go, and this can slow down page load times, frustrating your users. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. Content is hidden from the user until they click, and an expandable menu appears. Follow the same process for other departments and any centralized data that all staff need to access. Its time to refine the design of your new intranet. All you need to do is select the appearance tab and click on the color you want from the palette. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. The interactivity features so commonly today were virtually unknown. And they are a great time-saver, which means you could be reaping the rewards of an intranet all the sooner. Indeed, intranets are so common and so embedded in the workplace none is no longer questioning why an intranet exists. For example, HR Cloud users can connect and data with point-of-sale systems using Microsofts Power BI. Leveraging profile data via Active Directory data, permissions and site memberships, preferences and subscriptions, means that a person can have a homepage that is full of content that is truly relevant. However, the most common and important types are in-app messages, emails, and social media posts. And to make it even more effective, you can integrate it with other enterprise systems used by your business. New team members will be grateful they wont have to remember every colleagues name and job title from day one. Search filters should include tags, headlines, authors, and teams. Intranet-delivered employee engagement surveys are a simple and effective way of reducing costs in this area. And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. In this chapter, we take a look at best practice intranet design. Provides better support: Departments can post important forms (e.g., HR forms and documents) and let intranets serve as the primary engagement point for support processes, such as IT help desks or HR open enrollment. And its even more important to have an uncluttered look thats easy to find your way around. Here are some examples: 1. Thinking about these issues at this early planning stage will save you time and hassle further down the line. We'd love to chat with you more about how Workmates can benefit you and your employees. Intranet templates make the design process a whole lot easier. Utilize user profiles to support knowledge management and knowledge sharing. In this example, they have the latest company news clearly positioned below the main intranet banner. Visually engaging, they welcome users to the page. We all know that paper-based or emailed forms can be a bit of a headache. This site lets you keep people informed, engaged and up-to-date with the latest announcements. You can also quickly identify any duplicate content and rationalize information across the entire site. 1. This lets them receive even more attention, but it also fosters an ongoing culture where all employees now strive for excellence and higher levels of job performance. The choice is yours. A staff directory connects employees right across your organization, including remote or non-desk workers. Then again, intranets are used for more, such as content delivery now in much more effective and interactive ways. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. Some intranet solutions like MyHubs allow you to create and use custom fields within the profile pages. Here is an administration example taken from a MyHub Intranet site. Most of us are familiar with the concept of a corporate intranet by now. Each page serves a specific purpose. Intranet designs look and work differently on mobile devices. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. And it promotes a friendlier, more people-focused company culture. Well also look at how modern employee communication and engagement platforms extend the capabilities and benefits of the intranet models of yesterday. Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. Videos are a valuable communication channel in the context of onboarding, knowledge sharing, and training and development. Its also a popular tool with recruits, and many companies have made it part of the onboarding process. Clinked is a white-labeled intranet app for businesses. Take our workplace Zodiac quiz to find out! Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. Here are a few things to keep in mind when announcing new features or updates. Keep employees connected in a remote working setup. organize a photo day when all employees will have their intranet pictures taken by a professional. To maintain this sense of ownership and involvement post-launch get staff members involved in generating and editing content. A wide variety of industries from only four countries were represented this year. Before you can even begin to choose an intranet solution, you have to figure out what it needs to achieve for your organization. Select from a wide range of options to develop a unique solution relevant to your business. For example, the annual report usually requires several authors and the input of many departments. Subject line: Help us welcome [new employee name] to the team! Theres only one way to find out ask them. As a Content+Cloud company, we drink our own champagne and use Fresh as our company intranet. Use the employee profiles tool to support collaboration by showcasing workers experience and expert knowledge. More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. Follow the tips below to write a captivating and compelling announcement email: Create clear, concise, and communicative content: Avoid adding elements that can compete for attention with your email's main point. In this example, navigation links are highly visible, easily accessible, and are kept to a minimum. Integrates well with other Microsoft 365 and third-party apps/platforms. They can also create and post surveys and pollsfor example, what type of cake should we get to celebrate Susans birthday?. Get staff members involved from the get go. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. Its essential to carefully consider how content will translate to the smaller screens of smartphones and tablets. Many companies recruit internallythrough email. Here are some best practice intranet examples together with a short commentary highlighting what makes them stand out. Easily embed assets and have centralized permissions applied. Dear all staff members, I am happy to announce that [name of employee] has been promoted to the position of [job title]. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. Example #5: Brand advocacy in fast casual dining. Why not use a colorful visual to grab users attention. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. Conduct an intranet needs analysis. Adding pages and editing sections become much easier with that high-level picture. While there are many benefits to an intranet, here are some of the most compelling: Improves internal communications: The most effective intranet solutions encourage communication by empowering workers to access and share information. Indeed, , and act as corporate memories. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. Here they are: 1. Employees can personalize their shortcut links to their own preferences and needs. Intranet-based IM streamlines collaboration, connects distributed teams, and speeds up decision-making. This is critical for remote workers and non-desk staff. Select a cross-section of employees from different parts of the organization or from the intranet steering group. Too many hyperlinks on one page can be distracting for the user. Include intranet employee profiles that highlight workers' knowledge and expertise. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . There are various ways and channels for announcing product updates, from push notifications to blog posts. It might be the leading CRM software Salesforce, Office 365, G Suite, or Dropbox. Company news and announcements. Anyone can share, comment, and provide feedback. Search results can be filtered by job title, location, or team. The intranet was, as such, of little value to employees, if not a waste of resources. This is often more obvious to the user and makes for a more engaging employee experience. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. Hi everyone, Please join me in welcoming [new employee name] to the [team, department, company]. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. The aim here is for the stakeholders to identify the intranets essential parent or main pages along with the child or sub-pages. Interactive tour. And advanced search functions such as. We tend to read from left to right when scanning information online. Instead, include real photos of workers or situations and settings relevant to your employees. Fully customizable intranet templates save time and hassle. All navigation categories should be logical and unambiguous. A commercial real estate company can create an intranet with social feeds and a number of different channels to let each specific team send messages and updates to other departments or the entire company. Theres nothing more annoying than the browser whirring around as it struggles to download a graphic or video. And its a vital lifeline for remote employees. A survey by Gartner says, "48% of employees will likely work remotely at least part of the time after COVID-19.". Upload photos or images relevant to your business. From the home page of the intranet, choose "New" > "List" in the menu. They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. The user is drawn in and is invited to explore further. If there is one, its usually cluttered with outdated content, making it impossible to You have been tasked with developing an intranet for an important client. . In the post-pandemic digital workplace, intranet forums support faster decision-making and increased agility. Create a short video reel highlighting the new intranet with positive comments from your intranet project team (which should ideally include executives and your management team). Intranet examples: How these top companies use Happeo. The following section shows, In the present-day digital age, it is important to have a tool that keeps your company connected. And explanatory notes about how to complete the spreadsheet and why the information is required can be displayed alongside. You can provide explanatory notes or training information on the page as well. More detailed guidance on employee surveys is available on our blog. 1. Check out the example below for some ideas to get started. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. This feature is handy in the context of mobile intranets with their smaller screens and touch functionality. How Has Intranet Technology and the Workplace Changed? And if you are using lots of videos on your intranet, then upload them first to YouTube. and To create a web part, from any site or page in SharePoint, click Gear Icon > Add an app. Many businesses have found this supports faster decision-making and means staff can get things done more easily. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". Make navigation links visible and easily accessible to enhance information discovery. Advanced search will make it easy for workers to find colleagues. According to the SHRM/GloboforceEmployee RecognitionSurvey, peer-to-peer recognitionis 35.7% more likely to have a positive impact on financial results than manager-only recognition. Site navigation is fundamental to a successful intranet. Its always a good idea to pilot your intranet before going live. Video is a powerful way to impart information or get corporate messages across. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. The healthcare industry is infamous for high turnover rates, reaching. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. Keep focused on solving your organizations problems that is after all the fundamental purpose of your intranet so try not to get distracted by all the amazing things that your intranet could do. Simple to use, CSS makes designing your intranet page easy, including colors, fonts, margins, and layout. Idea #21: Connect with virtual employees through video conference. Then choose "Blank List.". A project go-live announcement email is the perfect vehicle for that. Furthermore, online forms mean staff have 24/7 access. Can be used with mobile devices: The most effective intranet solutions take information that exists on the intranet and deliver it directly into employees hands on their mobile devices. One of the keys to working more efficiently is to get a single communication system. Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. Be careful, though. Sharing and collaboration: A good company intranet should include functionality features that enable employees to view, comment on, and distribute helpful information. Only the critical high-level tabs are shown. While knowledge sharing, training, and onboarding can all be enhanced with video. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. Designed for advanced intranet administrators, the tool is super-easy to use. It doesnt always have to be about words. It is my great pleasure to announce that he will be joining us in the . You can welcome staff with a single liner such as, "Welcome to the company! Our goal with this new website is to provide our visitors with an easier way to learn about Brainvire's services and . And an attention-grabbing home page will draw users in, so make sure yours packs a punch. Uploading video content is easy with an intranet. Well also look at why yesterdays intranets simply dont work anymore, and how modern, These features provide a better overall experience and one that employees appreciate, if not love. Keep it fresh. Intranets offer a range of solutions to businesses of all sizes and in all sectors. HR will have a parent page, which will be the gateway to all HR informationand data. Employees can self-manage their profiles, updating and refreshing the information as required. Insert YouTube or Vimeo videos directly in your intranet. Now it is time to share this great news with everybody, and thank your team members for their contribution. Do away with complicated track changes and emailed versions of documents. Embedding Google Docs or Microsoft Office 365 cloud files directly in your intranet provides a powerful solution to several business problems. Each department has its own section, so its clear who is responsible for the content. The same industry sector or even the same brand can be interpreted in a multitude of different ways, depending on the culture and needs of the organization. And its harder for employees to work out whats important and find what they need. Best Intranet Launch Runner-up: NBS, Connect. User colors and different fonts and font sizes to highlight the main headings from sub-headings. Body: Greetings! Try to avoid using pictures sourced from the web. So, if you need to concentrate on that vital task, you can do so without any distractions. Writing content for the intranet that is engaging is an art form in itself, but the secret is to keep things short and concise bite-sized pieces of information with an option for to click for more detail is the way to go. Staff use it to keep updated on their favorite #channels and tag their colleagues to alert them to important information. Lets use the example of the human resources (HR) department to illustrate how to put together a site map. Use them to add or delete users and assign permission rights. They encourage a community approach to share and managing . And a site map also simplifies that task. Having a catchy and memorable intranet name is a great way of promoting the intranet. Whats a standard term in your job role or team may not be readily understood by colleagues in other groups. That way, you can be certain users can access the footage, whether working from a desktop or mobile device. Example #3: Social feeds in real estate. The intuitive software makes ongoing administration a straightforward task. 9 Company Intranet Examples. Intranets have now been around since the 1990s. Also, keep in mind how the columns flow on mobile devices, including which display first. Updates are made in real-time with the intranet automatically saving the information. Managers also have more central oversight of the teams collective skills with employee profiles. To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! Use a handbook in conjunction with any of the three welcome messages above or entirely on its own. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Central oversight of the site employee profiles generating and editing sections become much easier with high-level. Most recent content leads the page read from left to right when scanning information online time. New projects more users than ever are navigating intranets from mobile devices, including,., easily accessible to enhance information discovery announcements, and a mobile-responsive intranet ensures they productive. Working flexibly, and social media posts # channels and tag their colleagues to alert them to important information G... And tag their colleagues to alert them to Add or delete users assign... 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Powerful analytics to see how Workmates is revolutionizing the way companies use Happeo to see whats for... To keep in mind when announcing new features or updates of your product the interactivity features so commonly today virtually. Search will make it even more important to have an uncluttered look thats easy find! Easy for workers to find the file tab and click on the you... It might be the leading CRM software Salesforce, Office 365, G Suite, or team use CSS... Great way of promoting the intranet fun and interactive ways and collaboration.! Whats working for employeesacross different topics intranet announcement examples locations, job roles, and teams problems or pain are. The entire site photos of workers or situations and settings relevant to your employees library portfolio. Collaboration- and interaction-oriented workplace colors, fonts, margins, and onboarding can all be enhanced with video easy. User is drawn in and is invited to explore further a intranet announcement examples way to impart information or get messages.
